THINK TANK | Standardizing Data Collection to Support Clinicians in the Opioid Fight

Behavioral Health ExpertBy David Bucciferro, Senior Advisor, Foothold Technology (co-authored with Katelyn Fontaine of the EHRA Opioid Task Force)

Volunteers on Electronic Health Record Association’s (EHRA) Opioid Crisis Task Force have made great strides in the past year in our efforts to identify the policy changes and adoption patterns needed to maximize the capacities of health IT to combat the opioid crisis.

When we began our work in early 2018, we were surprised to find that there was no comprehensive source for the state-specific policies and standards surrounding prescription drug monitoring programs (PDMPs) and electronic prescribing of controlled substances (EPCS). So, we set out to create our own.

From the start, our focus has been, What do providers need from technology to support their efforts in the opioid crisis?

State by state, we collected data, including timeframes for reporting controlled substance prescriptions to PDMPs, what data is collected, which professionals are able to access PDMP information, if and when information can be shared across states, and any limits on retaining PDMP data within an EHR.

We found wide variation among states. In the absence of a federal, standards-based approach, states have created complex environments that are misaligned, confusing, and costly to healthcare providers and EHR developers. This variation in the implementation and use of PDMPs at the state level has created a barrier to the effective use of EHRs and other health information technology in the fight against the opioid epidemic, and adds to clinician burden by not allowing for efficient and routine workflows.

The lack of standardization means that physicians and other providers in emergency departments, primary care and other settings may not have the full picture they need to effectively evaluate individual circumstances when considering pain management options. It also creates complexities for organizations and health IT developers working to incorporate data and clinical decision support tools into clinical workflows.

To address the lack of standardization for PDMP information available within the EHR, the Task Force has developed an ideal minimum data set that we believe meets the needs of clinicians. The data set we identified was developed with the assistance of numerous physicians and other healthcare professionals who helped refine the information down to the minimal data necessary in order to have the most impact on clinician decision making.

The identification of these data set points is a first step in maximizing the value of an EHR/PDMP connection. The next steps in moving toward seamless interoperability between the EHR and the PDMP will be to translate the PDMP data points into a format and set of standards that are consumable and usable by an EHR.

We hope to work with ONC and others to ensure that the valuable information collected by the PDMP can be used within a clinician’s EHR to aid in clinical decision support and reduce the burden on clinicians. This step is vital if we’re going to enable clinicians to make the best use of the information available.

Those affected by the opioid crisis demand that all of us work together toward solutions.

About Foothold Technology
Foothold Technology, an electronic record, EHR vendor and human services software provider, offers web-based software for human service providers that eases the burden of documentation, providing agencies with the freedom to focus on their Mission. More than 1,000 agencies nationwide count on Foothold’s AWARDS software to manage their services, including Mental Health, Alcohol & Substance Use Disorder, Intellectual & Developmental Disabilities, Homeless & Housing, Employment & Training, Seniors, Veterans, Youth & Family, and more. Having originated from three agencies in 2000, AWARDS is a complete electronic record and EHR software for human service providers that also supports administrative activities, including facilities maintenance, human resources, scheduling and alerts, audit reports, and automated billing. AWARDS offers full interoperability with any other federally certified system for participation in Health Information Exchanges (HIE) and Regional Health Information Organizations (RHIOs). It is also the only record-keeping system that is certified as both a Behavioral Health EHR software system and an HMIS software package (Homeless Management Information System). With roots and origins in human services, no software vendor is better prepared to support you than Foothold Technology. For more information, visit