New York – Electronic Health Record

The time for an EHR is now!

While no one knows yet all the details of the changes coming to New York State in the wake of the Affordable Care Act, the Stimulus Bill, and New York State’s Medicaid Redesign Team, there are things we do know now:

  1. There is no statewide, mandated information system coming. Not now, not in the foreseeable future.
  2. No matter what the details are, you will be required to have some kind of electronic record of your clinical work, because interoperability – the exchange of clinical information with other systems – will be required.
  3. The longer you wait to adopt an EHR, the more difficult it will be when you finally do so, and the less time you will have to complete your search and implementation.

The following information can be found on the DOH website:

Q: Will there be a New York State mandated system?

A: No. There is no common system in New York. There are, however, several sets of standards that are being perpetuated by New York State (SHIN-NY) and the Federal government (Meaningful Use). Additionally, there are standards for interoperability that each RHIO has established for itself. Foothold is a recognized leader in data interoperability in New York State, with more clients exchanging more data files with the State’s Medicaid system, OASAS’s CDS, OMH’s PCS, etc.

Q: Do I need an EHR?

A: Yes. Electronic documentation is becoming critical to any agency’s survival. Changes to the State’s Medicaid program, the existence of Federal incentive dollars to adopt an EHR, and the Health Home interoperability requirements will all conspire to make an EHR effectively mandatory. No State authority will ever tell you to purchase an EHR, but over time, you will find yourself unable to access Federal dollars to purchase one (the incentive program is phasing out in 2015), unable to participate in Health Homes (requires HL7 or Direct Protocol-compatible data files), unable to access HEAL 17 monies (requires interoperability), and so on.

Q: Is funding available to purchase an EHR?

A: Yes, as of now. In fact, you don’t even have to start using the EHR to receive the funding. Through the “Adopt, Implement and Upgrade” criteria, all you need is an Eligible Professional on staff and a contract with a certified EHR such as Foothold’s AWARDS software.

Q: Is certification required?

A: Yes, in order to take advantage of funding available from the Federal Government, certification by an ONC-Authorized Testing and Certification Body (ONC-ATCB) is required. Foothold’s AWARDS is certified by The Drummond Group.

The Personalized Recovery Oriented Services (PROS) program is a national model of coordinated care being implemented in New York State by the Office of Mental Health.

40% of all PROS programs use AWARDS software as an easier and more efficient way to track patient data and bill Medicaid. Our PROS functionality includes:

  • Medicaid billing for MSC, Supervised & Supportive Residence, and Day Habilitation programs
  • Res Hab & Day Hab daily data collection sheets, Res Hab sheets connect to progress notes
  • MSC life plans and service plans tie directly into Res Hab & Day Hab plans
  • MSC billable notes include general narrative, consumer satisfaction, health & safety issues and documentation addressed
  • Health assessments, medical providers, medications, hospital visits
  • Complete diet and immunization records
  • Employment & Training job bank, employers, placement and earnings histories

AWARDS helps your organization do business by offering:

  • Standardization of agency data collection & charting procedures
  • More staff accountability through reporting, audit trails & reminders
  • Easier access to your data, accessible from any location at the agency
  • Increased efficiency that allows staff more time to provide services
  • Easy audits using AWARDS’ robust reporting functionality
  • Real-time collaboration across multi-site organizations
  • Standard work flow for all agency employees
  • Safe, secure & HIPAA compliant data storage
  • Certified for Meaningful Use
  • Electronic billing generated directly from services provided
  • Web-based cloud technology eliminates hardware & infrastructure maintenance costs

$10 Million Grant for New York State Nonprofits

The New York State Office of Mental Health (NYS OMH) has released an RFP, the Non-Profit Behavioral Health / Developmental Disability Providers Health Information Technology (BH-DD HIT) Investment Program, encouraging mental health, developmental disabilities, and substance use disorder providers to apply for grant funding for developmental disabilities software and health information technology investments.

If you are a behavioral health provider, a developmental disabilities provider, or an agency that provides both, Foothold Technology’s complete electronic record, AWARDS, provides agencies with an integrated, cost-effective way to meet service tracking, reporting and interoperability needs, and can be used to achieve part of the qualification requirements outlined in the RFP.

Eligible costs covered by the grant include:

  • Technology upgrades that improve electronic records, data analysis, or confidentiality
    • AWARDS is a federally certified Electronic Health Record designed to improve data analysis and maintain confidentiality.
  • Building of interfaces between Electronic Health Records and RHIOs
    • Today, Foothold Technology is integrating with RHIOs, Health Homes and is a leader in supporting care coordination models.
  • Purchase of electronic billing software or upgrades to existing billing software
    • The AWARDS BillingBuilder establishes an “air tight” direct connection between program services and billing activities. This typically results in increased billable services and better compliance because the database doesn’t miss properly coded service units while human error can.

We proudly work with agencies of all sizes and with more providers in New York State than any other electronic record vendor. Contact us today to learn how we can partner with you to respond to the state’s RFP.

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