How one Catholic Charities switched software vendors and galvanized its services and staff
Who: Beacon of Hope House
Services: Mental Health
Year Founded: 1982
Location: New York City
Total staff: 125
Annual Budget: $12 million
Using AWARDS Since: 2006
The Situation: Difficult internal audits
Beacon of Hope House (BOHH), a division of Catholic Charities Community Services in New York City, began using an electronic client record in the mid-1990s. While initially ahead of the curve with its electronic chart, the agency was challenged as the system didn’t progress swiftly enough with the changes in technology. To document service plans and progress notes, eventually the agency experienced challenges in staff oversight and internal record audits. Serving over 500 individuals annually, BOHH needed a more efficient way to process client information.
The Solution: AWARDS software from Foothold Technology
After growing increasingly frustrated with the shortcomings of its current system, BOHH began to reassess its software options. When it learned other Catholic Charities organizations were already working with Foothold Technology, BOHH was enticed and the selection process was swift. With its alerts functionality, direct connection to billing, thorough record-keeping abilities, and the ability to track and manage a wide array of services efficiently, BOHH realized it could remedy its current issues by making a switch to AWARDS.
The Result: Better support, better record-keeping, better client care
AWARDS transformed BOHH for both clients and employees. By utilizing the alert system build into AWARDS, staff members are given multiple reminders about completing their documentation, allowing them to better manage their time and provide more thorough reports. This gives employees more detailed information about each individual, which in turn provides more beneficial care. Michele Miller, Director of Quality Improvement & Staff Development, reported, “the nightly key word search has been an invaluable tool to ensuring staff are aware of issues on a timely basis, from direct care to senior staff. This has enabled additional support to be available to assist our clients, as well as provide support to our staff.” Additionally, by using BillingBuilder, AWARDS’ integrated billing tool, BOHH is now able to link service documentation directly to billing, giving the agency more detailed control over the quality of its billing documentation and increased revenue for its programs.
“In addition to assisting our staff in meeting their documentation responsibilities on time, the AWARDS system has provided Beacon of Hope House with a much more comprehensive oversight of client concerns and needs.” Michele Miller, Director of Quality Improvement & Staff Development, Beacon of Hope House